Refund Policies

Student Refunds and Return of Funds for Complete Withdrawals From the College

The refund policies listed below describe the financial obligations of students who withdraw from classes after the official beginning of a semester. Students are advised to read these refund policies carefully to determine which apply to their specific circumstances.

NOTE: Refunds for student aid or scholarships will not be distributed to the student unless his/her account balance is zero. Forms for withdrawal from the College are available in the Office of the Registrar.

A. REFUND POLICY FOR COMPLETE WITHDRAWAL FOR ALL STUDENTS WHO ARE NOT DVA OR TITLE IV AID RECIPIENTS (See “B” below for DVA recipients and “C” for definition of Title IV Aid Recipients):
Room and Board: Student will be charged through the school month of departure. Any payments beyond that will be refunded.

Tuition: All tuition fees beyond $5 per class will be refunded up to the “drop class” deadline. No tuition will be refunded after the “drop class” deadline. No other refunds will be made.

No refunds will be made after the refund period except as stipulated for enrollment of DVA or Title IV recipients.

B. REFUND POLICY FOR DVA STUDENTS:
The following refund policy will be applicable to persons enrolled under the provisions of Title 38, U.S. Code as amended: The amount charged to the persons for tuition, fees, and other charges for a portion of the course will not exceed the approximate pro rata portion of the tuition, fees, and other charges that the length of the completed portion of the course bears to its total length.

C. REFUND REGULATIONS FOR COMPLETE WITHDRAWAL FOR ALL STUDENTS WHO ARE TITLE IV AID RECIPIENTS:

Any student receiving Federal Title IV funds will be subject to the following policy regarding return of Federal Title IV funds:

• The College and the student will be required to return to the federal aid programs the amount of aid received that was in excess of the aid “earned” for the time period the student remained enrolled.

• The percentage of the semester completed is the percentage of aid earned. This percentage is calculated by the number of days the student attended divided by the number of days in the payment period (i.e., semester). For example, if a student withdrew on the 20th day of a semester 107 days in length, the student would have only earned 19% of the aid he received (20/107=0.19).

• Students who remain enrolled through at least 60% of the payment period (semester) are considered to have earned 100% of the aid received and will not owe a repayment of Federal Title IV grant funds.

• If the College returns funds to the Title IV aid program, any student(s) involved may owe the College charges that were originally paid at the time of disbursement. Students may also be required to return funds released to them for personal expenses.

• Unearned Title IV funds will be returned within 45 days of the date the school determined the student withdrew. (Special rules apply to Post-Withdrawal Disbursements; see below.) Monies returned to the Title IV aid programs will be applied first to loans to reduce the loan debt of the student and/or parent borrower. (The calculations will be made using the R2T4 form provided by the U.S. Department of Education.) The school will also notify the student, by mailing a copy of the notice to the lender, that the funds have been returned on his or her behalf.

• Post-Withdrawal Disbursements are determined through the use of the R2T4 form and the Post-Withdrawal Disbursements Tracking Sheet provided by the U.S. Department of Education. Title IV grant funds must be distributed within 45 days of the date the school determined the student withdrew. The disbursement of any loan funds requires the notification of the student within 30 days and acceptance by the student within 180 days of the withdrawal date determined by the school.

Refund Policy for Dropping a Portion of Your Schedule After Classes Begin

Changes in schedules until the “last day to add classes” on the school calendar in any semester will result in full charges for courses added. Changes in schedules until the “last day to drop classes” on the school calendar in any semester will result full refund for courses dropped less $5 per course. No refunds for dropped courses will be made after this time.

STUDENT REPAYMENTS OF THE OVERPAYMENT (UNEARNED) OF TITLE IV FUNDS
• The student is obligated to return any Title IV overpayment in the same order that is required for schools. The institution will notify the student within 30 days of withdrawal when he or she has received an overpayment of Title IV funds.
• In the notification the school will inform the student that:
(1) The student owes an overpayment of Title IV funds.

(2) The student’s eligibility for additional Title IV funds will end if the student fails to take positive action by the 45th day following the date the school sent or was required to send notification to the student.

(3) There are three positive actions a student can take to extend his or her eligibility for Title IV funds beyond 45 days: repay the overpayment in full to the school, sign a repayment agreement (maximum of 24 months), or the student may sign a repayment agreement with the College Financial Office.
• If the student fails to take positive action within the 45-day response period, the student’s overpayment will be reported to the National Student Loan Data System (NSLDS) and referred to borrower services for collection.
• Overpayments of less than $50 are not subject to repayment.

The complete Financial Aid Office Policies & Procedures Manual is available upon request.